Built around access, accountability and spend control
KNCT keeps business travel under control without slowing anyone down. Access depends on your role, every action is recorded, and spend stays within your rules. Everything described here is part of the product today, with no made-up certificates or badges.
Clear rules, clear records
Each safeguard below is part of the web console and the traveller app today: who can see what, a full record of what happened, and spend kept within your rules when people book.
Data limited by role
Your workspace is yours. People see the data their role allows. Bookings, approvals, receipts and reports stay inside the workspace, and nothing from outside it comes in.
Access by role
Permissions are set for each role, and the console only shows people what they need. Being allowed to manage something always includes being allowed to see it.
Full activity log
The log records who did what and when across the whole account, so every booking, approval, change and payment can be traced long after the trip.
A record you can rely on
Bookings and receipts are kept and can be checked, from awaiting finance to reconciled, and backed up by the activity log, so the record stays trustworthy over time.
Payment with guardrails
Pay the way you already do: company card, virtual card, invoice or central billing. It all stays within your monthly budgets, credit line limits and cost centres, and only goes ahead when the booking follows your rules.
Who can see what
Access depends on the role, and a higher level always includes the right to view.
| What they can do | Traveller | Line manager | Finance | Company admin |
|---|---|---|---|---|
| Book trips within the rules | Yes | Yes | Yes | Yes |
| Approve requests | — | Team | All | All |
| View spend and budgets | Own | Team | All | All |
| Manage rules and cost centres | — | — | Yes | Yes |
| View the activity log | — | — | All | All |
| Manage users and roles | — | — | — | Yes |
See it in the activity log
A real view of the activity log, for show only: who acted, what they did and when. It can be filtered by person, event and date, and references and amounts are kept for checking.